This is the structuring element of TimeTonic.
A book is a workspace bringing together all your data essential to your business. It can be personal or collaborative by inviting other people.
It allows you to store and find all of your business data.
It consists of several elements:
- A mailbox on the left side
- A database on the right side
- A note management application
- A file management application
You can configure access to your data in a completely personalized way.
A book can contain several tables.
A table (or database) is a set of data in tabular form, which you can manipulate much like a sheet in an Excel spreadsheet.
Each table contains rows - also called records - and columns - also called fields.
Each line is thus a record (for example a contact) grouping together all the fields describing this customer (for example Name, Address, Phone, Photo, etc.).
Each table can contain different types of columns (Text, Number, Date, Checkbox, List, Link between tables, Attachments, Comments, etc. in all more than 20 different types).
Link your tables together to create a powerful collaborative management tool.
A link is a bridge between 2 tables. It allows you to communicate your data between them.
Let's take a simple example:
I have contacts to whom I assign positions.
A single contact can have only one extension.
There are therefore 2 tables :
By making a link between these two tables, I can retrieve information from one table to another and navigate between them with a single click.
Thus, on the "Positions" table, I find all the contacts linked to each post and vice versa.
Organize your data according to views to optimize your business process.
A view is an organization of the data in the table.
Essential to your business process, it allows you to filter, sort and organize your data in order to make the best use of it and to mark the path of your employees or simply access to certain data.
All your views can be used on your links. If, for example, you want to display only vacant positions when you create a link from your contact, create the filtering view on the records in question and apply this view to the link in question.
Filters & sorts
Filters and sorts are essential elements for the good management of your data.
Based on existing columns, filters allow you to display only the records that are useful to your business process. Each type of column has its own set of filters. (you have a whole range of filters for dates for example).
Sorting works on the same principle of existing columns and allows you to order the order of your data. Very useful in order to bring back information to the right level.
Combined with the views mentioned above, you can build mirror notebooks dedicated to a process or to a specific type of data.
Mirror books have the specificity of only having views from other books.
They allow you to create a tool free of all that is "superfluous" for your collaborators and to give them access only to the process that you have established.
Combined with views, filters and sorts, it is the ideal way to provide your employees with the data necessary for the proper functioning of your activity without giving them a hand to modify the structure or touch sensitive or immutable data.